Research Project Workflow
Call for Proposals and Application
Principal Investigator → Research Planning and Management Team
- Review project announcements from the relevant specialized agencies.
- Apply and submit online through the project management system (e.g., IRIS or K-PASS).
- Prepare the research proposal and obtain review and approval from the institutional representative.
Corporate Seal Affixation (if required)
Principal Investigator → Research Planning and Management Team → General Affairs Department
- Attach the announcement and self-checklist, then request confirmation from the project officer.
- Request the General Affairs Department's cooperation to affix the corporate seal.
Project Selection and Submission of the R&D Plan
Specialized Agency → Principal Investigator → Research Planning and Management Team
- Confirm the project selection results.
- Request that the Research Planning and Management Team execute the agreement.
- Review and approve the agreement through the project management site (electronic signature).
- For service contracts, execute the contract through the Korea ON-line E-Procurement System (KONEPS).
Agreement Execution and Project Launch
Principal Investigator → Research Planning and Management Team
- Submit the R&D plan through the project management system and obtain approval from the Research Planning and Management Team and specialized agency representative.
- Once the project is created in the project management system, the Research Planning and Management Team creates it in CRIS.
- For KONEPS contracts, the CRIS project is created after the contract is finalized.
- For offline agreements, the CRIS project is created after the written agreement is executed.
Receipt of Research Funds and Researcher Registration
Specialized Agency → Research Planning and Management Team → Principal Investigator
- (Research Planning and Management Team) Confirm receipt of research funds and create the CRIS project.
- (Principal Investigator) Register participating researchers.
- Apply for and receive a research fund card.
Conduct Research
Principal Investigator ↔ Research Planning and Management Team
- Apply for research fund expenditures through CRIS.
- When an agreement amendment is required, apply for the change and request approval.
- (Principal Investigator) For equipment purchases of KRW 3 million or more, request asset registration by the 25th of the month of purchase or acceptance inspection completion.
Annual Report and Next-Year Agreement Amendment
Principal Investigator → Research Planning and Management Team → Specialized Agency
- Submit an annual report at the end of the relevant year.
- Submit the next-year research plan through a next-year agreement amendment.
- Enter research outcomes and reports (e.g., papers and patents) through IRIS.
Final (Phase) Report and Expenditure Report
Principal Investigator → Research Planning and Management Team → Specialized Agency
- Upon completion of the final phase, submit the final (phase) report through IRIS for approval.
- Prepare and submit an expenditure report through Integrated Ezbaro.
- Address research fund expenditure issues identified through the accounting audit.
Research Fund Settlement and Project Closeout
Specialized Agency → Research Planning and Management Team → Principal Investigator
- Complete the final (phase) evaluation and close the project.
- Conduct follow-up monitoring of research outcomes for five years after final closeout.
- (Research Planning and Management Team) Take follow-up actions, including returning any unspent research funds.
Call for Proposals
Research Planning and Management Team → Principal Investigator
- Review the call for proposals through CRIS notices and departmental official communications.
Application Submission
Principal Investigator → Research Planning and Management Team
- Prepare and submit the application form and research proposal.
Project Selection and Research Implementation
Principal Investigator ↔ Research Planning and Management Team
- Receive notification of the project selection results.
- Issue a research fund card and register the project.
Research Completion
Principal Investigator → Research Planning and Management Team
- Apply for a project amendment if an extension of the research period is required.
Research Fund Settlement
Research Planning and Management Team → Principal Investigator
- For payments made during the research period, reimbursement may be claimed for up to six months after research completion.
- Provide guidance on returning overused research funds.
Submission of Research Deliverables
Principal Investigator → Research Planning and Management Team
- Submit within two years of research completion.
- The deadline for submitting research deliverables may be extended through a project amendment application.
- Submission of a research summary report is mandatory.
- Submit a paper or research results report, as appropriate to the research outcomes.
Project Intake and Type Confirmation
Sponsor → Researcher → Research Planning and Management Team
- After the research proposal and consultation, confirm the project type (clinical or non-clinical) and determine whether IRB review is required.
IRB Approval (Clinical Projects Only)
Researcher / IRB
- Complete the initial IRB review and obtain an 11-digit IRB number (not applicable to non-clinical projects).
Request Contract Review and Execute the Agreement
Sponsor or Researcher → Research Planning and Management Team
- Submit the draft contract, research fund budget plan, and power of attorney (if applicable), then request contract review at contract@snuh.org → negotiate and coordinate contract terms → execute the agreement.
Receipt of Research Funds and Research Implementation
Sponsor → Research Planning and Management Team
- Receive research funds and conduct the research.
Settlement and Research Closeout
Research Planning and Management Team ↔ Sponsor
- Settle research funds and process research closeout.
Submission of the Results Report
Researcher → Sponsor and Research Planning and Management Team
- Submit the results report.